Hyboma

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“With Quill, I can consult at any time who signed — including the national register number. That makes a world of difference.”

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Hyboma is a Belgian construction and real estate group specialised in residential construction and project development. Every day, dozens of preliminary agreements and sales documents are drafted and signed. In close collaboration with clients and notaries, legal certainty and full traceability are essential. Hyboma deliberately looked for a solution that reduces administrative burden without compromising on legal validity and control in digital signing.

The Challenge

Hyboma found that not every digital signing solution offers the same guarantees. For legally binding contracts, it is not sufficient that a document is merely “signed” — it must be indisputable who actually signed it.

The key concerns were:

• Insufficient identity verification during signing
• No link with the national register number, making authenticity difficult to verify
• Multiple document versions in circulation, without a central overview
• Risks during disputes or audits, where conclusive evidence is required
• The need for a solution that is easily accepted by both clients and notaries
  
  For an organisation working daily with legally binding documents, this was a critical requirement.

The Solution

Hyboma chose Quill by Dioss Smart Solutions to fully digitalise the signing process, ensuring maximum legal certainty in line with Belgian and European standards.

What made the difference:

• Each signature is linked to the signer's national register number
• Full traceability: who signed, when, and with which identity
• One central digital archive, easily accessible
• A user-friendly platform quickly adopted by employees and clients, without complexity
• Belgian trust services aligned with the legal reality of the construction and real estate sector

The Result

Thanks to Quill by Dioss Smart Solutions, the signing of preliminary agreements and sales documents is now fully digital and legally watertight.
In practice, Hyboma achieved:

• Full legal certainty and transparency with every signature
• Faster turnaround times for contract signing
• Improved internal follow-up and archiving
• Easy access to documents for notaries and internal teams
• Increased trust in digital signing across the organisation

Make your document workflow digital, secure and lightning-fast today.

The user-friendly platform for approving, signing and sending documents. Quill supports Belgian eID cards, itsme® Sign, digital signatures, seals, SMS and email OTP, and approval flows.

Want to learn more about Quill, our eSigning solution? Feel free to contact one of our experts.

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