Van Huele is a multidisciplinary Belgian construction company with more than 80 years of experience in earthworks, infrastructure, hydraulic engineering and road construction. Every day, the company handles a large volume of contracts and documents with clients, contractors and partners. In a project-driven environment where timing, follow-up and accuracy are critical, Van Huele was looking for a solution that simplifies administrative processes while providing full visibility and certainty around document signing.

The challenge

Within Van Huele, the signing and follow-up of documents had long been handled manually. This resulted in delays, additional administrative work and a lack of real-time insight into the status of contracts. Key challenges included:

• Slow and cumbersome signing process with paper documents
• Limited visibility: difficult to track which documents were signed and by whom
• High administrative and postal costs
• The need for a user-friendly solution tailored to the reality of the construction sector
• The importance of price certainty and cost transparency
• Internal document flows already ran through an existing ERP system, meaning the solution primarily needed to deliver added value externally

The solution

After comparing several providers, Van Huele deliberately chose Dioss Smart Solutions to digitalize its external signing processes.
What made the difference:

• Ease of use: no training required for internal employees or external parties
• Clear overview of ongoing and completed documents
• Transparent and predictable pricing structure
• Fast digital signing without complexity
• Seamless integration with existing internal systems, without impacting the ERP

The result

Today, the signing of external documents at Van Huele is fully digital via Dioss Smart Solutions.
Concretely, this results in:

• Faster turnaround times for contract signing
• Reduced administrative workload and therefore lower costs
• Full visibility over all ongoing and completed documents
• Better follow-up towards clients and contractors
• A practical solution that fits both on-site operations and office workflows

“We compared several providers, but Dioss Smart Solutions stood out thanks to its ease of use and clear pricing structure. The follow-up is transparent and it saves us time and costs every single day.”

Stefan, Van Huele